“SPOL Adoption & Cultural Change”

October 22-25, 2017

The W Hotel | Fort Lauderdale Beach | Fort Lauderdale, Florida

Take a deep dive into your SPOL system while enjoying warm Fort Lauderdale in late October. Connect with your peers to learn the latest customization techniques. Walk on the beach before and between sessions. Stay at the W, a 4-star hotel with luxury amenities for less than $90/night*. Can’t wait to see you there.

*We reserved a conference rate for you at the W of $179/night double occupancy

Count Down to the Conference

Conference Agenda


10:00am – 5:00pm Registration 
Noon – 4:00pm Pre-Conference Workshop:  SPOL Basics
Whether you’re new to SPOL or a seasoned veteran, it’s always useful to get back to basics. This session will provide a basic introduction to the SPOL Planning, Budget, Assessment, Credentialing, and Accreditation Modules, covering the major artifacts, intended use, and complementary functionality of each module. Scheduled before the full conference, this workshop will provide a great introduction to conference content. Lunch is included.
Speaker: Erin Bell, Vice President of Client Services
Strategic Planning Online
12:30 – 1:30pm Lunch for Workshop participants
6:00 – 9:00pm Welcome Dinner 


7:45 – 10:00am Registration 
7:45am – 8:45am Breakfast for Conference participants 
9:00 – 9:30am Welcome Conference Overview
9:00 – 12:00pm Making the Shift:
Utilizing Integrated Technology as a Tool to Facilitate Sustainable Institutional ChangeAs the call for more institutional accountability increases across the higher education landscape, providing evidence of institutional outcomes are critical for institutions. Technology has been touted as the solution to alleviate the problem by adopting more efficient ways of improving and monitoring institutional effectiveness. This workshop will examine strategies to facilitate this process by utilizing integrated technology to manage institutional change.Keynote: Phyllis Brooks Collins, PH.D
10:15 – 10:45am Morning Break 
10:30am – 3:00pm Tech Lounge
Have a tech question?  Need some explanation about your data or help with a report?  Then stop by the “Tech Lounge” to speak with SPOLs newest developers.
12:00 – 1:00pm Lunch 
1:00 – 2:00pm General Session 1 :
Assessment Enhancements
Since the 2008 introduction of the SPOL assessment module, the discipline and craft of assessment has evolved into a predictable pattern. SPOL has evolved with the current patterns. During this session you will explore and learn the latest enhancements of the assessment module. Session participants will have the opportunity to provide feedback on what they would like to see incorporated into the next assessment module development cycle.Speaker: Erin Bell, Vice President of Client Services
Strategic Planning Online
2:00 – 2:30pm Afternoon Break 
2:30– 3:30pm Concurrent Session 1A:
Streamlining the SLO Assessment Process

The amount of administrative work associated with current assessment processes and the lack of proper instruments for closing the assessment loop could hinder the fulfillment of the institution’s mission for continuous improvement. This presentation introduces the implementation of the SPOL system at UAE University. To enhance the SLO experience, the system is used to collect and maintain the instructors’ review on the offerings, and the enhancement recommendations and remedial actions.  The system significantly reduces the complexity of assessment processes, decreases the administrative load assigned to faculty, and seamlessly integrates assessment exercises into existing teaching methods.

Walid Ibrhaim, Learning Outcome Assessment Coordinator, UAE University

2:30-3:30pm Concurrent Session 1B:
SPOL Credentialing Changed Everything

South Louisiana Community College signed with SPOL just over a year before
it was scheduled to submit its SACSCOC Compliance Certification. We went live with Credentialing first because we were converting from a completely paper-based system. Entering records into Credentialing allowed us to audit all our faculty credentials in preparation for site review, and then make them available to deans and department heads making class assignments. It has cut down on requests to re-credential faculty or search for those pre-credentialed for hard to assign courses. It also allowed us to focus on our CCR narratives instead of the faculty roster!

Bridget Jacobs, Director of Accreditation & Services, South Louisiana Community College

6:30 – 10:30pm Dinner events  


8:15 – 9:15am Registration
8:15am – 9:15am Breakfast
9:30 – 10:30am General Session 1:  Strategic Planning Online Budget Module

Speaker: Erin Bell, Vice President of Client Services
Strategic Planning Online

10:30 – 11:00am Morning Break 
10:30am – 3:00pm Tech Lounge
Have a tech question?  Need some explanation about your data or help with a report?  Then stop by the “Tech Lounge” to speak with our SPOL Client Services Implementation Consultant, Leo Carraquresia, and the SPOL Tech Teams’ newest developers.
11:00am – 12:00pm Concurrent Sessions 2A:
SPOL for Continuous Improvement

Blinn College is utilizing SPOL to monitor progress on our 2017-2020 Strategic Plan. The new strategic plan will record not only data but also interpretations of that data, action plans for improvement, and follow-ups to
monitor progress (or lack thereof) towards continuous improvement of institutional operations. Responsible personnel throughout the institution can enter their information directly into the module, thus making them more accountable for progress on their objectives and the institution’s goals. Through use of the Assessment Module for strategic planning, we will be able to present more robust and detailed reports to the Board of Trustees and our accrediting agencies to demonstrate our commitment to organizational change.

Tony Adam, Director of Institutional Assessment, Blinn College

Concurrent Session 2B:
Collecting and Uploading Assessment Data
There are good changes and bad changes.  We make changes to the way we gather assessment data so we can improve how our institution functions, and to assess our students’ learning. Then there are times when the people who are responsible for gathering the assessment information and writing the reports change
during the assessment cycle.  This causes a need to train people who are new to a position and, in some cases, new to the University.  We will share our experiences and demonstrate our system for simplifying the gathering and uploading of our data into SPOL.Speakers :
Dr. Ron Stevens, Director of Assessment, University of Mount Olive
Dr. Julie Santiago, Director of Institutional Research and Planning, University of Mount Olive
12:00 – 1:00pm Lunch 
1:00- 2:00pm Concurrent Sessions 3A:
Institutional Change in Planning

SACSCOC requirements have certainly changed over the years, and planning is more important now than ever before. SACSCOC wants proof through supporting documentation, not only narratives, that institutions are meeting standards. And, as such, planning units have difficulty understanding the additional requirements placed on them by the institution. This session will focus on getting planning units on board and utilizing the Planning Module in SPOL to meet the needs of SACSCOC and the institution, and transitioning from paper planning to SPOL.  This session will also discuss best practices and lessons learned.

Debbie McCullough, Director, Planning & Quality, Wallace Community College – Dothan

1:00-2:00pm Concurrent Session 3B:
Implementing Credentialing

One of the most difficult things to do is to change someone’s mind.  When implementing new software, users need a smooth transition from the “old way” to the “new way”.  The University of Mount Olive (UMO) recently replaced its old faculty credentialing system with SPOL’s Faculty Credentialing Module.  Though UMO’s team are seasoned SPOL users, implementation of the Faculty Credentialing Module still produced plenty of lessons learned, many of which stemmed from loyalty to an old process.  The UMO team will share their story, including what worked and what is still a work in progress.

Dr. Carol Carrere, Executive Vice President, University of Mount Olive
Dr. Julie Santiago, Director of Institutional Research and Planning, University of Mount Olive
Ken Davis, Director of Technology Services and Support, University of Mount Olive

2:00 – 2:30pm Afternoon Break 
3:00pm – 4:00Ppm General Sessions 3:
The Future of SPOL
Join the SPOL Tech Leadership team to take a look at how SPOL has evolved over time and get a sneak peek into the future of SPOL. This discussion will include a blast from the past leading you all the way to the latest version of SPOL, as well as what’s coming in the future of your 2018 SPOL system. This session will also provide an opportunity to express ideas for your improvements and answer the great unanswered questions you may have.Speaker: Larry Squarini, Director of Technical Services, SPOL
6:30 – 10:30pm Dinner events  


8:00 – 9:00am Breakfast for Workshop 1 participants
9:00am-12:00pm Post-Conference Workshop 1B: Kicking Off a New Reporting a New Cycle

Speaker: Erin Bell, Vice President of Client Services, SPOL

9:00am-12:00pm Post-Conference Workshop 1B: Beyond Reporting : Using Excel to Get More From Your SPOL Data
Speaker: Leo Carrasqueira, Client Services Implementation Consulting, SPOL
12:00 – 1:00pm Lunch for Workshop 2 participants
1:00-4:00pm Post-Conference Workshop 2A: Publishing Your Accreditation Self-Study

Speaker: Joe Baumann, M.S.
Lead Consultant SPOL

1:00 – 4:00pm Post-Conference Workshop 2B: Creating a Sustainable Plan for Ongoing User Training
Speaker: Erin Bell, Vice President of Client Services