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“SPOL Adoption & Cultural Change”

October 22-25, 2017

The W Hotel | Fort Lauderdale Beach | Fort Lauderdale, Florida

Take a deep dive into your SPOL system while enjoying warm Fort Lauderdale in late October. Connect with your peers to learn the latest customization techniques. Walk on the beach before and between sessions. Stay at the W, a 4-star hotel with luxury amenities for less than $90/night*. Can’t wait to see you there.

*We reserved a conference rate for you at the W of $179/night double occupancy

Count Down to the Conference

Conference Agenda

SUNDAY, OCTOBER 22: 

10:00am – 5:00pm Registration 

11:00am -12:00pm

Mingle 1

Getting Ready for SPOL: Things You Should Know Before You Get Started Implementing SPOL.

 

This session will focus on the key things you should think about while preparing for a SPOL Implementation.  What data will I need for SPOL?  Who will be involved in implementing SPOL? How do I get my stakeholders engaged in the process?  Alll of these questions and many more will be answered in this fun and interactive session.

 

Speakers:

Tony Adam – Senior Training Consultant

 Leo Carrasqueira – Client Services Implementation Consultant

Jasmine Cooper – Director of Client Services

12:00 – 1:00pm Lunch for Workshop participants
1:00pm – 4:00pm

Mingle 1

Pre-Conference Workshop:  Learn / Launch SPOL

 

Join SPOL subject matter experts who will provide one on one interaction to assure that you fully understand the SPOL basics.

 

Launch The Strategic Planning Module

Joe Baumann, M.S Lead Consultant, SPOL

 

How many times have we worked hard with our colleagues to develop a new strategic plan for our institution? And how many times has the plan then collected dust on a bookshelf? SPOL’s Strategic Planning module will help your institution execute its strategic plan – making things better for your students, for you, and for your other stakeholders. Attend this session to learn how to successfully launch SPOL Planning module at your institution.

 

Launch The Budget Module

Crystal Braden, Lead Consultant, SPOL

 

Do you plan your budgets in Excel, Access, Email threads, or Post-its?  Do you start your fiscal year sure of what funds are secured for your area or with a game of financial musical chairs?  The SPOL budget module is here to make your budget planning process streamlined, transparent and clean which gives a fresh start to each fiscal year.  Seem like a utopian concept?  Attend this session to find out how simple resource allocation can be!

 

Launch The Accreditation Module

Tony Adam, Lead Training Consultant, SPOL

 

Regardless of where your institution is along the way toward accreditation or reaffirmation, this session on launching the Accreditation Module will be helpful. We will review the module’s basic structure, discuss ways to prepare the module in advance (creating folders), and provide helpful tips that might ease what can be a stressful process. Finally, we will talk about training needs for your staff as they enter narrative information, create links, and prepare to publish.

 

Launch The Assessment Module

Crystal Braden, Lead Consultant, SPOL

 

Student learning outcomes got you down or are you pulling your hair our trying to make sense of measures, rubrics and data?  Do faculty at your institution become statues any time movement on assessment practices is mentioned?  The SPOL Assessment module is here to make continuous improvement a breeze. Attend this session to get assessment in gear at your institution.

 

Launch The Credentialing Module

Joe Baumann, M.S Lead Consultant, SPOL

 

Preparing a faculty roster report for your accreditors can be a time consuming and inefficient process. In most cases, your HR system doesn’t have enough detail to generate the roster without a lot of legwork. The SPOL Credentialing module was designed with this challenge in mind. Once the Faculty Credentialing module is set up, producing your faculty roster report will be as easy as pushing a button. Attend this session to learn how to get your Credentialing module up and running.

 

 

6:00 – 9:00pm Welcome Dinner – S3 Restaurant, Fort Lauderdale Beach

 

 

MONDAY, OCTOBER 23: 

7:45am – 10:00am Registration 
7:45am – 8:45am “Plated Comfort” Breakfast
9:00am – 9:30am

Great Room

 

CEO Andrew Davies’ Welcome Address & Conference Overview

 

SPOL CEO, Andrew Davies, will kick off the conference by sharing his insights about industry trends and SPOL’s future plans, while reflecting on the Company’s developments over the past year.  Don’t miss this exciting and informative session, it’s a great way to get things started.

9:30am – 10:30am

Great Room

Inaugural Keynote Speaker:  Phyllis Brooks Collins, Ph.D.

“Making the Shift: Utilizing Integrated Technology as a Tool to Facilitate Sustainable Institutional Change” Part I

As the call for more institutional accountability increases across the higher education landscape, providing evidence of institutional outcomes are critical for institutions. Technology has been touted as the solution to alleviate the problem by adopting more efficient ways of improving and monitoring institutional effectiveness. In this informative session we will discuss strategies to correctly unitlize technology to this end.

10:30– 11:00am  

Morning Break – “Energize” with AM Snacks

11:00am –12:00pm

Great Room

Inaugural Keynote Speaker:  Phyllis Brooks Collins, Ph.D.

“Making the Shift: Utilizing Integrated Technology as a Tool to Facilitate Sustainable Institutional Change” Part II (Workshop)

 

This interactive workshop will examine strategies to facilitate cultural change and adoption by utilizing integrated technology to manage institutional change across your campus. The protocol that you formultae during this workshop can be applied to not only SPOL but all technology solutions on campus by facilitating the proper cultural change.

 

 

 

10:30am- 2:00pm

Flat #1208

Complementary Head Shot Sessions /  Testimonials

 

Update your professional head shot for your CV, LinkedIn and Facebook and, if you like, offer a SPOL testimonial.

 

10:30am – 3:00pm

Flat #1208

SPOL Solution Center  – Meet One-On-One with the Experts

 

The SPOL experts will be on-hand to answer your questions at the SPOL Solution Center. From technical questions, to simple “how-to” queries, you will find the answer here.  The Solution Center is an opportunity to speak with our subject matter experts, one-on-one, about anything you need to improve your experience with SPOL.  This is one of the most valuable opportunities of the conference. Make sure to stop by and get the help you need.

12:00pm – 1:00pm Lunch – “Blue Plate Fun”
1:00pm – 2:00pm General Session 1 :
 Great Room Preview The New SPOL Assessment Module

Come preview the new SPOL Assessment Module! We thank all of our partner institutions for the invaluable input they’ve given that has gone into SPOL’s conceptualization of the new module. The completely reengineered module adheres to Thoreau’s maxim: “Simplify, simplify, simplify!”  During this session, attendees will view the new page layouts and be able to provide feedback on the proposed module. Set for release in 2018, we’ll discuss what you should start thinking about now to prepare for the new module including tips for data migration.

Speaker: TBD

2:00pm-2:30pm Afternoon Break – “Chill” PM Snack
2:30pm– 3:30pm General Session 2:
  Great Room How to Drive Engagement and Build Effective Teams

How do you motivate someone to do something they don’t want to do?  How can you build an environment of collaboration and teamwork that engages stakeholders in institutional effectiveness activities?  Andrew Davies, CEO of SPOL, will discuss various strategies to engage users and drive participation with motivation and positive energy.  In this session, you will learn about the power of influence and how to combine the art of persuasion with specific elements of group dynamics to inspire team members to participate earnestly and offer their best efforts to any project you have in mind.  Learn how to drive user engagement, motivate stakeholders, and build effective teams in this fun and informative session.

Speaker: Andrew Davies, Chief Executive Officer, SPOL

 

 

 

 

 

3:30pm -4:30pm General Session 3:
SPOL Credentialing Changed Everything

South Louisiana Community College signed with SPOL just over a year before
it was scheduled to submit its SACSCOC Compliance Certification. We went live with Credentialing first because we were converting from a completely paper-based system. Entering records into Credentialing allowed us to audit all our faculty credentials in preparation for site review, and then make them available to deans and department heads making class assignments. It has cut down on requests to re-credential faculty or search for those pre-credentialed for hard to assign courses. It also allowed us to focus on our CCR narratives instead of the faculty roster!
Speaker:
Bridget Jacobs, Director of Accreditation & Services, South Louisiana Community College

4:30pm – 6pm SPOL Trivia Game  

 

Are you a SPOL Guru?  Would you like to learn some neat tips, tricks and secrets? Come have some fun while learning about SPOL with the SPOL Trivia Game.  The SPOL Trivia Game is a fun and interactive session where you can win prizes by testing your knowledge of SPOL. This session is going to be a lot of fun and a real learning experience, so do not miss it!

 

TUESDAY, OCTOBER 24: 

8:15am – 9:15am Registration
8:00am – 9:00am “Griddle Me This” Breakfast
9:15am – 10:30am

Great Room

General Session 2:  Strategic Planning Online Budget Module
The Budget Module has been a part of SPOL from the beginning.  Through thick and thin, SPOL has been there to make sure resource planning was a part of your process.  The evolution of SPOL had little effect on this tried and true module. The Budget module itself has lasting effects on the other modules of the system through integration. Learn how to paint the full picture of resource allocation and planning through the integration of the Budget module with the other SPOL modules.Speaker: Crystal Braden, Lead Consultant, SPOL
10:30am -11:00am Morning Break – “Steep It” AM Snacks
10:30am-2:00pm Complementary Head Shot Sessions / Testimonials

 

Update your professional head shot for your CV, LinkedIn and Facebook and, if you like offer a SPOL testimonial.

10:30am – 3:00pm

Great Room

SPOL Solution Center  – Meet One-On-One with the Experts

 

The SPOL experts will be on-hand to answer your questions at the SPOL Solution Center. From technical questions to simple “how-to” queries, you will find the answer here.  The Solution Center is an opportunity to speak with our subject matter experts, one-on-one, about anything you need to improve your experience with SPOL.  This is one of the most valuable opportunities of the conference. Make sure to stop by and get the help you need.

11:00am -12:00pm Concurrent Sessions 2A:
 Great Room I SPOL for Continuous Improvement

This session will cover a case study of utilizing SPOL to monitor progress on a 2017-2020 Strategic Plan. The new strategic plan records not only data but also interpretations of that data, action plans for improvement, and follow-ups to monitor progress (or lack thereof) towards continuous improvement of institutional operations. Responsible personnel throughout the institution can enter their information directly into the module, thus making them more accountable for progress on their objectives and the institution’s goals. Through use of the Assessment Module for strategic planning, we present more robust and detailed reports to the Board of Trustees and our accrediting agencies to demonstrate our commitment to organizational change.

Speaker:
Tony Adam, Lead Training Consultant, SPOL

11:00am -12:00pm Concurrent Session 2B
 Great Room II Collecting and Uploading Assessment Data
There are good changes and bad changes.  We make changes to the way we gather assessment data so we can improve how our institution functions, and to assess our students’ learning. Then there are times when the people who are responsible for gathering the assessment information and writing the reports change during the assessment cycle. This causes a need to train people who are new to a position and, in some cases, new to the University.  We will share our experiences and demonstrate our system for simplifying the gathering and uploading of our data into SPOL.Speakers :
Dr. Ron Stevens, Director of Assessment, University of Mount Olive
Dr. Julie Santiago, Director of Institutional Research and Planning, University of Mount Olive
12:00pm – 1:00pm “Greek” Lunch (Opa!)
1:00pm- 2:00pm Concurrent Sessions 3A
 Great Room I Institutional Change in Planning

SACSCOC requirements have certainly changed over the years, and planning is more important now than ever before. SACSCOC wants proof through supporting documentation, not only narratives, that institutions are meeting standards. And, as such, planning units have difficulty understanding the additional requirements placed on them by the institution. This session will focus on getting planning units on board and utilizing the Planning Module in SPOL to meet the needs of SACSCOC and the institution, and transitioning from paper planning to SPOL.  This session will also discuss best practices and lessons learned.

Speaker:
Debbie McCullough, Director, Planning & Quality, Wallace Community College – Dothan

1:00pm-2:00pm Concurrent Session 3B:
 Great Room II Implementing Credentialing

One of the most difficult things to do is to change someone’s mind.  When implementing new software, users need a smooth transition from the “old way” to the “new way”.  The University of Mount Olive (UMO) recently replaced its old faculty credentialing system with SPOL’s Faculty Credentialing Module.  Though UMO’s team are seasoned SPOL users, implementation of the Faculty Credentialing Module still produced plenty of lessons learned, many of which stemmed from loyalty to an old process.  The UMO team will share their story, including what worked and what is still a work in progress.

Speakers:
Dr. Carol Carrere, Executive Vice President, University of Mount Olive
Dr. Julie Santiago, Director of Institutional Research and Planning, University of Mount Olive
Ken Davis, Director of Technology Services and Support, University of Mount Olive

2:00 – 2:30pm Afternoon Break – “Play” PM Snacks
3:00pm – 4:00pm General Sessions 3:
 Great Room II The Future of SPOL – Discussing Product Roadmap

Join Larry Squarini, SPOL Director of Product Development to see how SPOL has evolved over the last year, and get a sneak peek into the future of SPOL. This discussion will include a review of the past year’s development efforts, leading all the way up to the latest version of SPOL. You’ll see what’s coming in 2018  and learn about what was delivered in 2017. This session will provide an opportunity to share your ideas for future improvements and discuss any additional needs you think SPOL should meet.  This is one of the most important sessions in the conference, don’t miss it!

Speaker: Larry Squarini, Director of Product Development, SPOL

4:00pm-4:30pm Conference Wrap-up by Andrew Davies, CEO and the SPOL Team

 

 

WEDNESDAY, OCTOBER 25: 

8:00am – 9:00am Breakfast for Post Conference Workshop 1 Participants
9:00am-12:00pm

Great Room I

Post-Conference Workshop 1A: Kicking Off a New Reporting a New Cycle

Are you new to SPOL? Or maybe an experienced user with an accreditation report under your belt and looking to keep the momentum going? In this workshop, we will cover how to create a new reporting cycle, with special attention to maintaining continuity with the cycle that you just completed. At the close of the workshop, you will have what you need to kick off a new cycle for either accreditation or program review. Bring your laptop – this will be a working session!

Speaker: Joe Baumann, M.S Lead Consultant, SPOL

9:00am-12:00pm

Great Room II

Post-Conference Workshop 1B: SPOL Imports Simplified: Using Excel to Simplify Imports

 

Data guru, Leo C., will share SPOL created excel worksheets, templates and formulas to simplify the import of current and historical data. Don’t struggle with recreating the wheel of data imports and teaching others, learn the secret tools and techniques to make data as convenient to use as SPOL.

Speaker: Leo Carrasqueira, Client Services Implementation Consulting, SPOL

12:00pm – 1:00pm Lunch for Post Conference Workshop 2 Participants
1:00pm – 4:00pm

Great Room I

Post-Conference Workshop 2A: Publishing Your Accreditation Self-Study

You have gathered your documentation. You have browbeaten…I mean, collaborated with your colleagues to write your narrative. All your institution’s information is now safely preserved in SPOL. Now what? How do you take the final steps to get a “camera ready” document that you can send to your off-site reviewers…and wow them? Attend this workshop for some easy-to-implement practical advice. Bring your laptop – this will be a working session!

Speaker: Joe Baumann, M.S., Lead Consultant SPOL

1:00pm – 4:00pm

Great Room II

Post-Conference Workshop 2B: Creating a Sustainable Plan for Ongoing User Training

Whether you are new to SPOL or have been with us for years, one issue that concerns everyone is ongoing user training. How do you get your institution’s support staff and faculty trained to the point that they can (will relative ease) not only access the system but create meaningful documentation for their needs? Attendees at this session will share ideas from their own institutions and provide feedback to SPOL’s team to help build a sustainable plan for user training regardless of institution.

Speaker: Tony Adam, Lead Training Consultant, SPOL